Thank you for your interest in this position. This role is now filled for the 2026-2027 school year.

Reports to: Chief Executive Officer

Location: 123 Darling Ave, South Portland, Maine

Start Date: August 1, 2026 or ASAP

MOXIE Public Schools is a new public charter school launching in South Portland, Maine in fall 2026. We are building a middle and secondary school system that combines rigorous, competency-based foundational instruction with real-world, interdisciplinary projects and long-term advising relationships. We believe every student deserves an education that is both academically excellent and deeply human. As a founding team member, you will help bring that vision to life from day one.

Role Summary

This is a full-time, founding role at the center of MOXIE's home office. You will add real capacity to a high-leverage CEO, a fast-moving, big-picture thinker who works best with a partner who can catch the goal, confirm it, and carry it to completion. You will help stand up the systems, back-office operations, and rhythms a nonprofit needs to function. While you’ll receive strong support, this is a “jump-in-and-figure-it-out” position with ownership and follow-through.

You will work most closely with the CEO while also serving as connective tissue to the Chief of Teaching & Learning and Chief of School Operations on everything that isn't school-site-specific. Given the startup nature of the environment, expect ambiguity, shifting priorities, and the deep satisfaction of building the plane while flying it. MOXIE works in a modern, tech-forward way, and we expect you to use data systems, AI, and other everyday tools to work efficiently. 

Key Responsibilities

Executive Capacity for the CEO

• Manage scheduling and calendars for the CEO, senior team, and board of directors

• Take in direction that often comes verbally and on the fly, play back key outcomes to confirm goals and approach, translate it into a clear written plan, and then drive execution — holding the through-line so nothing important gets lost.

• Handle sensitive and confidential matters with discretion and sound judgment

Fundraising & Development Support

• Support the CEO's fundraising by keeping donor and funder records current in a CRM and prompting timely cultivation, outreach, and stewardship

• Track grant deadlines, reports, and deliverables, and help assemble and organize supporting materials

• Prepare prospect and funder research briefs and prep packets ahead of cultivation meetings

Home Office Operations & Systems

• Help build and then run the back-office backbone of the home office — the administrative systems, tools, and workflows a founding organization needs

• Own day-to-day finance coordination with MOXIE's accountants, bookkeepers, and payroll provider; process invoices, expenses, reimbursements, and purchasing; and catch and resolve issues, escalating the ones that matter

• Coordinate vendors and service providers, track contracts and renewals, and tee up decisions for leadership

• Maintain accurate, well-organized records and documentation, and keep them current and easy to find

• Help run point with MOXIE's outsourced HR provider, and coordinate onboarding logistics for new staff — accounts, paperwork, equipment, and scheduling

Board & Governance Support

• Coordinate logistics for Board of Directors and committee meetings — scheduling, packets, materials, and minutes

• Support public-meeting requirements under the direction of leadership: posting notices, agendas, and records in line with Maine open-meeting and public charter school requirements (a senior leader holds legal accountability for compliance)

• Track board action items and follow-through between meetings

Cross-Leadership Coordination

• Serve as connective tissue across the CEO, Chief of Teaching & Learning, and Chief of School Operations on home-office and cross-functional work

• Coordinate senior-team meetings — agendas, notes, and follow-up — and maintain shared priority and project trackers that keep work visible and moving

• Help external communications and materials move — drafting and organizing so leaders can refine and send

Founding Team Flex

As a founding home-office team member, this role will grow and change as MOXIE does. In Year 1, expect to step into whatever administrative, operational, and special-project needs arise — always looking for smarter, simpler ways to get things done. Everyone here is building something new; a willingness to jump in is the job.

Additional Responsibilities at the Manager Level: The responsibilities above describe the role at the Associate level. A candidate hired at the Manager level brings more experience and takes on greater ownership, autonomy, and accountability — including:

• Owning core functions end to end rather than coordinating them — including serving as MOXIE's primary day-to-day point of contact for accountants, bookkeepers, and the payroll provider, and owning the accuracy of the home office's finance operations

• Managing vendor and service-provider relationships directly — evaluating options, negotiating, and recommending decisions rather than routing them up

• Designing and standing up new systems and processes from scratch, with limited direction, and improving them over time

• Taking operational ownership of board and governance logistics and public-meeting posting, under the board's and senior leadership's legal accountability for compliance

• Exercising independent judgment on ambiguous, higher-stakes calls, and escalating only what genuinely warrants leadership's attention

• As the home office grows, helping coordinate or guide the work of additional administrative support or contractors

Qualifications

• 2–4 years of experience in operations, administration, project coordination, executive support, or a comparably fast-moving generalist role

• A track record of building or improving systems and wearing many hats — ideally in a startup, campaign, nonprofit, school, or other resource-scrappy environment

• Exceptional organization, reliability, and follow-through while juggling many moving parts

• Exceptional active listening, synthesis, and project management — you reliably turn verbal, big-picture direction into structure and execution with clear communication

• High agency and comfort with ambiguity — you make progress without a playbook and figure things out

• Comfortable using everyday software and AI tools to work efficiently, with the judgment to check and edit what they produce (or genuine eagerness to build that fluency)

• Discretion and professionalism with confidential information

• Commitment to educational equity and MOXIE's mission to serve all of Maine's learners

Additional for the Manager Level: A candidate hired at the Manager level would also bring:

• Typically 4–7 years of experience, with a track record of owning a function, office, or operation end to end

• Demonstrated experience building systems and processes from scratch, not just running ones already in place

• Experience independently managing finance, vendor, or external-partner relationships

• Sound, independent judgment in ambiguous, higher-stakes situations, and comfort being the accountable owner

• Experience guiding the work of others — staff or contractors — a plus

Additional Preferred

• Experience supporting a CEO, founder, or senior leader

• Experience in education, nonprofit, startup, or other mission-driven founding environments

• Exposure to fundraising or development operations — donor CRMs, grants, or funder stewardship

• Experience with finance coordination, bookkeeping, expenses, or vendor and office administration

• Associate's or Bachelor's degree, or equivalent professional experience

Compensation & Benefits

Starting salary in the range of $57,000–$70,000, based on experience and consistent with MOXIE's compensation philosophy: transparent, equity-grounded pay that reflects the value of every team member. 

The role is leveled to the selected candidate — generally $57,000–$62,000 at the Associate level and $66,000–$74,000 at the Manager level, based on the experience, ownership, and scope they bring. Benefits include comprehensive health coverage, retirement, and paid leave. MOXIE is committed to a sustainable, long-term compensation structure that grows with the organization, and to a clear path to grow from Associate to Manager as the home office and this role develop.

What You'll Get at MOXIE

• A rare, high-trust opportunity to help build a new public school system from the ground up, working shoulder to shoulder with the CEO and founding team

• A launchpad role with a clear path to grow in scope and responsibility as the home office builds out

• The chance to design how a modern founding organization actually runs — its systems, workflows, and back-office from scratch

• A school designed with sustainability in mind — humane workloads, shared ownership, and real support for staff wellbeing

What We Expect from You

• Deep belief in and active embodiment of MOXIE's six core values: Know Yourself, Show Courage, Stay Curious, Do Your Part, Build What Matters, and Lift Others Up

• Comfort using AI and modern tools to work efficiently, paired with strong judgment about when to escalate to a leader

• Initiative, ownership, and follow-through — you run toward the gaps

• Discretion, warmth, and professionalism in every internal and external interaction

• Comfort flexing and adapting well beyond a job description in service of the founding mission

To apply, please submit your resume and cover letter via this form.

MOXIE Public Schools is an Equal Opportunity Employer. We are committed to building a diverse team and strongly encourage applications from candidates of all backgrounds, including those historically underrepresented in education. MOXIE does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, ancestry, age, disability, veteran status, or any other legally protected status in accordance with applicable federal, state, and local laws.

MOXIE is committed to providing reasonable accommodations for qualified individuals with disabilities in all aspects of employment, including the application process. If you need assistance or an accommodation due to a disability, please contact us at operations@moxiepublicschools.me.